Boost member engagement and participation in your
association
Leveraging secure online voting, associations can increase member participation in decision making and reduce both operational costs and the time used on organizing and running elections.
Make it easy for members to take part
Whether national, regional, or global, professional bodies or industry specific trade
associations often serve members who are dispersed and have different technical capabilities and accessibility needs. This makes it hard for everyone to have their voice heard and take part in annual general assemblies, elections, and collaborative decision-making, all of which are essential for the articles of association that define their governance.
Our election technology changes this by enabling everyone to take part and vote, no matter where they are or which device they use. Whether your members choose to participate in-person or remotely, our technology applies the same principles of security, auditability, and integrity, ensuring that outcomes of votes are accurate , accepted by all, and proven.
Save cost and free up precious time
Making it possible for your members to vote online not only increases participation, but also reduces the costs associated with renting physical venues, travel, and distributing physical voting materials. Moreover, it frees up administrative time and enables associations to set up and run elections much faster. This means members can be consulted more regularly rather than waiting for annual or bi-annual events.
Voting within associations is often made complex through weighted votes that represent the shares or voting powers of individual members. Our technology enables weighted vote calculations, ranked votes, instant run-off voting, and the management of different voting groups all within a single election. That means complex and often error-prone calculations are computed quickly and accurately, with detailed results reporting instantly available.
What do you stand to gain?
More involved members
In associations, elections are key to select leadership positions and engage with members. An efficient voting solution that is advanced, yet easy to use for makes it simple to plan and execute elections. This translates into higher participation and improved member engagement.
Proven secure elections
What sets our technology apart is our leadership in secure, end-to-end verifiable election systems, wherein election officials and auditors can verify all activities occurring before, during, and after an election. This lets them to prove that the election was fair, accurate, and democratic.
Lower administrative costs
Online voting in associations drives consistent operational cost reduction, e.g. by eliminating the need to print voting materials or travel to vote in person. It can also lead to significant productivity gains by streamlining the admin of elections and voting processes for you and your members.
Integrated ‘live voting’
Elections in associations often coincide with AGM’s and during these meetings the ability to carry out ‘live’ voting is often needed. We offer an end-to-end verifiable solution (ACV) that integrates with our other solutions and makes both remote and in-person ‘live’ voting possible.
What are the steps to get going?
If you are considering online voting for the first time, you will need to find out if your association’s bylaws allow for it. If not, you will need to plan a vote or launch a petition to change the rules following the amendment process that applies to your association. Once this is in place, you can start to plan your election.
Your accurate and up-to-date membership list, with any associated voting rights, can be easily imported into the voting system. All eligible voters will be able to receive unique credentials to log in to the voting portal using your preferred authentication method, including for example email, SMS,and one-time-passcodes.
The system allows you to set up ballots in various ways, including multi-seat candidate elections and votes on resolutions, motions or amendments. Voters can be organized into different voting groups, with each group having access only to those ballots they are eligible to vote on. Communication campaigns can be done to remind members to vote.
When you are ready, you can open the election allowing voters to log in and cast their vote using their credentials. Our technology allows for voting over an extended period of time (days or weeks) or when present at live meetings while intuitive voter interfaces ensure that voting is simple. After the voting process ends, each ballot is decrypted and counted, maintaining each voter’s anonymity. All parts of the election can be verified by third-party auditors and voters can also individually verify their votes.
We already work with associations just like yours
For more than 20 years, we have worked extensively with associations of all sorts and sizes supporting their specific voting and election needs. These customers have harnessed our experience as well as the benefits of our solutions and our continual development in end-to-end verifiable election technology.