Privacy Policy

We appreciate you using our products. At Assembly Voting, protecting your privacy is important to us. Below you will find a detailed description of our handling of your data in those of our products that may contain personal information.

Data Controller

The person responsible for data protection is:
Camilla Banja
Assembly Voting Aps
Ringager 4C
DK-2605 Brøndby
Denmark
E-mail: camilla@aion.dk
Phone: +45 27591201

Data Protection Officer

Data Protection Officer is:
Michael Andersen
Assembly Voting Aps
Ringager 4C
DK-2605 Brøndby
Denmark
E-mail: michael@aion.dk
Phone: +45 27510185

Principles for collecting and storing your data

Our privacy policy explains the background of how we collect, store and process your data when you use those of our products that may contain personal information that you provide or we collect. This primarily applies to the Electoral System, the Candidate System and Meetings. If you are in doubt or have further questions, please contact our data protection representative (contact details in section 2).

a. Purpose and legal basis of the data processing
The purpose of processing your data is to use our systems seamlessly, process your inquiries and process the agreements entered into with you. The legal basis for data processing is Article 6 (1). 1 of the General EU Personal Data Regulation.

b. Deletion or blocking of data in case of convenience
We only store your personal data for as long as necessary to achieve the purposes described for the individual measures. Once the purpose is reached, we will delete your data. If the law prescribes an additional storage, we delete the data after the legal deadline.

Collection, processing and use of your IP address

a. Collection of traffic data
You can use our systems without actively providing information about yourself. We collect the access data sent by your web browser. These are:

  • Browser type / version
  • The operating system used
  • Reference URL (previously visited page)
  • Host name of the access computer (IP address)
  • Time of the server request
  • Dwell time and selected subpages.

This data is collected solely for technical reasons, as well as to investigate any irregularities.

Cookies

We use so-called “cookies”. Cookies are small text files that are transferred from a web server to your hard drive. This automatically gives us certain data, e.g. IP address, browser, operating system from your computer and your connection to the Internet. We have developed a separate cookie policy that describes and regulates the use of cookies in our systems.

Contact form, e-mail inquiries

If you contact us via e-mail or contact form, we collect and store your information for the purpose of processing the request and any follow-up questions. Inquiries are stored for 3-12 months, after which they are deleted. If you wish to delete the stored data in connection with an inquiry to Assembly Voting, you can contact us to have the inquiry deleted.

Registration on our web services

When we register for the use of Assembly Votings Meetings product, we collect and store personal information such as name, address, telephone number and e-mail address as well as registration of activities and events in the systems. Registered users have the option to change or delete the data entered during registration at any time.

Using Google Analytics

Our web services The Candidate System and Meetings use Google Analytics. A web analytics service from Google Inc. (‘Google’). Google Analytics uses so-called ‘cookies’, text files which are stored on your computer and which allow an analysis of your use of the website. The information from the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there. However, due to the activation of IP anonymisation on these sites, your IP address will be abbreviated by Google within EU Member States or in other Contracting States in the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be sent to a Google server in the US and abbreviated there. On behalf of the operator of this website, Google uses this information to evaluate your use of the website, to compile reports on activity on the website and to provide other services related to the website and internet use to the website operator. The IP address provided by Google Analytics as part of Google Analytics does not merge with other Google data. You can prevent the storage of cookies by using a similar setting of your browser software. However, we point out that in this case you can limit some of the features of the products. In addition, you may prevent Google from collecting the data generated by the cookie and related to your use of the website (including your IP address) as well as processing this data by Google by downloading the browser plugin available under the following link and install:

Link: https://tools.google.com/dlpage/gaoptout

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